Build rotas in minutes and keep every staff member on the same page
calmrota automates the repetitive bits, cuts admin time, and stops rota confusion across your team.
Live usage across children’s homes using CalmRota today.
How calmrota removes the stress from rota planning
Creating rotas for a care home is time consuming and often chaotic. calmrota takes away the pressure by automating the repetitive work, checking for staffing issues as you plan, and keeping your staff updated without constant calls or messages. The result is quicker rota creation, fewer mistakes, and a smoother running home.
Faster Rota Planning
Plan rotas quickly with an intuitive drag and drop builder. Create weekly schedules, clone previous rotas, and export to PDF in seconds.
Automatic Staff Validation
Get instant validation while planning. calmrota checks staffing levels, contracted hours, and shift rules to prevent mistakes before they happen.
Simple team management
Manage your whole team with ease. Track contracted hours, set staff preferences, assign them to multiple placements, and import staff in bulk.
Custom shift rules
Build your rota around your own rules. Create custom shift types, set staffing requirements, and apply transition and same day rules that match your home.
Staff self service
Give staff instant access to their shifts. They can view rotas online, request swaps, and pick up available shifts from colleagues.
Smooth swap workflow
Control the entire swap and publish workflow. Staff request swaps, managers approve with conflict checks, and everyone receives automatic email updates.
What you can expect when using calmrota
calmrota makes rota planning simple from the moment you start. Managers can create accurate rotas in minutes, staff always know where they need to be, and the whole home runs more smoothly with fewer surprises.
A simpler way to build clear and accurate rotas
Create your rota with an easy drag and drop builder. calmrota checks staffing levels, contracted hours, and shift rules in real time, so you can plan confidently without second guessing.
Effortless communication with your whole team
Once a rota is published, staff instantly see their shifts on any device. They can request swaps, pick up extra shifts, and stay updated without managers having to chase or repeat information.
A smoother running home with fewer staffing problems
With everything validated, updated, and accessible, rota mistakes drop dramatically. Managers gain more time back, staff feel more organised, and the home stays fully staffed and compliant.
Testimonials
Feature testimonials from happy customers
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Clear pricing designed for care homes of every size.
Your subscription is based on the number of placements you run. Each placement includes its own rota, staff group, and up to 20 users. Add placements at any time and your billing updates automatically. No long contracts, no hidden fees, and no limits on managers or staff who need access.
calmrota
£39
/ per month
+£22
/ per additional placement
Simple pricing designed for care homes of any size. Each placement includes up to 20 users. No contracts and no setup fees. Add placements whenever you need and billing updates automatically.
- Access for managers and staff
- Up to 20 users included per placement
- Shift swaps with manager approval
- Email notifications for shifts and updates
- Staff self service portal
Answers to the questions we get most often
Quick answers to the key things people ask when choosing calmrota.
How long does it take to set up calmrota?
Most homes are fully set up in under an hour. Add your placements, import your staff, create your shift types, and you’re ready to build your first rota.
Can calmrota help us meet Ofsted staffing expectations?
Yes. calmrota was developed with an Ofsted approved cluster of homes and has built in checks that help you plan safe and suitable staffing. It highlights shifts that fall below your required levels, supports waking night and sleep in patterns, and helps ensure you always have enough experienced staff on duty.
Does calmrota support staffing requirements for children who are subject to DOLS or high supervision plans?
You can set minimum staffing levels for individual placements, including children who require increased supervision or have a DOLS authorisation in place. calmrota will then flag any rota that does not meet those required numbers and will guide managers to correct the shift before it is published..
Will calmrota help during an Ofsted inspection?
calmrota makes it easy to show how staffing levels were planned and met. Inspectors can see clear evidence of who was on shift, at what time, and how the rota supported the needs of each placement. This reduces pressure during inspections and helps demonstrate good management oversight.
Does calmrota record who created or changed a rota?
Every rota update is linked to the manager who made the change. This provides a clear audit trail that supports accountability and makes it easier to respond to queries from Ofsted or local authorities.
Do staff need accounts to view their shifts?
Yes, but it’s simple. Each placement includes up to twenty user accounts. Staff can log in from any device to view shifts, request swaps, or pick up extra shifts.
Can calmrota check staffing levels automatically?
Yes. calmrota validates staffing in real time while you’re building the rota, so you always know if you’re under, over, or correctly staffed for each shift
Does calmrota support shift swaps?
Yes. Staff can post shifts for swap, colleagues can request to pick them up, and managers approve with conflict checks to prevent errors.
How does billing work?
You pay £25 per month for your first placement and £10 per month for each additional one. Every placement includes twenty users. Billing updates automatically as you add placements.
Do you offer a free trial?
Yes. calmrota includes a seven day free trial so you can test everything before committing.
Do you have additional concerns or questions?
Reach out to us and we will get right back to you.